Team Assistant (m/f/d)

You are part of the People & Culture Team and ensure that day-to-day operations run smoothly. As the first point of contact for colleagues, guests, and external partners or clients, you create a welcoming and professional atmosphere. With a strong sense of organization and an open ear for others, you help make our office a place where people enjoy working, connecting, and feeling comfortable.

Your Role and Responsibilities

• Office & Front Desk Management
  Welcoming and assisting guests, managing the telephone switchboard, central email inbox, and handling mail, deliveries, and courier services
• Meeting, Appointment & Calendar Coordination
  Organizing and coordinating meetings, appointments, and conference rooms, including preparation and follow-up, maintaining the company calendar and coordinating with internal and external stakeholders
• Office Organization & Infrastructure
  Ensuring a structured and efficient daily office routine, organizing office supplies and amenities (e.g. materials, beverages, snacks, equipment, and cleaning supplies)
• Procurement & Vendor Coordination
  Managing internal ordering processes, coordinating external service providers (e.g. cleaning services, craftsmen, service partners)
• Travel & Event Management
  Organizing and booking business travel, including maintaining the travel management tool, supporting the planning and execution of internal and external events
• Contract & Space Administration
  Supporting the administration of service contracts, assisting with the administrative handling of subleases for office space
• Administrative Support
  Performing general administrative tasks, including revising presentations and documents